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Downloading and Uploading Closed Captions

Downloading and Uploading Closed Captions

What are Closed Captions?

Closed captions, otherwise referred to as ‘CC’ on YouTube, are a way of adding subtitles to your video which then can be turned on or off at any time by the viewer.

If you don’t know how to add or amend closed captions, watch our vlog ‘How to add or amend YouTube subtitles’

The difference between Subtitles and Closed Captions

Subtitles usually only display what is being said in the video and assumes the audience can hear the soundtrack;  whereas closed captions tend to assume the audience cannot hear the soundtrack and therefore needs to know when other noises occur in the video, such as clapping, sighing or doorbells ringing.

Why use Closed Captions?

With thousands of videos being uploaded every day, it is important for you to stand out and make your videos as accessible as possible. More and more people are watching videos online, but the amount of people watching these videos with no sound is increasing.  Viewers watching without audio has increased so much in fact that 85% of Facebook videos are now watched without sound.

People watch videos with the sound off for many different reasons, for example, they are at work, they are in a public place, or they may have hearing difficulties. If this hasn’t persuaded you to use closed captions or subtitles, then watch our short animation ‘Benefits of Subtitling your Video’

Why might we want to download the Closed Captions?

We use closed captions on all of our videos now, but sometimes after we have uploaded a video the client wants some amendments made. Before we take the video down, we download the closed captions for the video. We do this because it saves time. It saves time because once you have re-uploaded the video, instead of typing out the captions again; you can just upload the captions from the previous video.

How to download Closed Captions?

Here is how you download closed caption from your videos:

  1. Find the video that you want to download the closed captions from
  2. Click ‘Edit Video’
  3. On the top right-hand side, click on ‘Subtitles/CC’
  4. Click on the version of captions you want to download
  5. On the left-hand side, click ‘Actions’
  6. Then click ‘Download’ and save them to your desktop or project file

If you’re using the new YouTube studio beta, it is slightly different:

  1. In 'Video Manager' click the video you want to download captions from
  2. On the left-hand side click ‘Transcriptions’
  3. On the right-hand side there is a column called ‘Subtitles’ - click the little box next to the subtitles you want to download
  4.  The video may now open in a new window, on the left-hand side click ‘Actions’
  5. Click download and then save to your desktop or project file

How to upload Closed Captions?

Now that you have re-loaded your video to YouTube, you can upload the previous closed captions file to the video.

Here is how you upload closed captions to your video:

  1. Find the video you want to add the closed captions to
  2. Click ‘Edit Video’
  3. On the right-hand side click ‘Add new subtitles or CC’
  4. Select the language your captions are in
  5. On the right-hand side, click ‘Upload a file’
  6. Click ‘Choose File’ and find the CC you saved

If you are using the new YouTube studio beta, again it is a bit different. Here is how you can upload CC to your video using YouTube studio beta.

  1. In Video Manager, click the video you want to upload the captions to
  2. On the left-hand side click ‘Transcriptions’
  3. On the right-hand side, there will be a column called ‘Subtitles’
  4. Under subtitles click ‘ADD’
  5. The video should pop up in a new window allowing you to ‘Upload’ subtitles or CC

We hope that you found this blog helpful if you have any further questions please feel free to get in touch. 




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